Example scenario — not a live project yet. An illustrative depiction of a typical implementation.
Starting point
The GDPR imposes ongoing duties: maintaining a complete record of processing activities (Art. 30 GDPR), concluding data processing agreements (Art. 28 GDPR) and keeping them under review across their term, and carrying out a data-protection impact assessment (Art. 35 GDPR) for high-risk processing. In practice this evidence is often produced in Excel, Word, and email — scattered, hard to keep current, and only laboriously demonstrable when a supervisory authority asks.
Consultancies in this field therefore face the task of mapping these duties for several clients consistently, traceably, and auditably — while their methodological knowledge sits in templates and in people's heads rather than in a tool that could be delivered to many clients under their own brand. A tool that captures this methodology could turn that recurring work into a reusable product of its own.
Solution approach
Such an application would be designed as a multi-tenant web application that brings the three core duties together in one connected data model: processing activities, processors, and impact assessments would reference each other instead of sitting in separate files. The consultancy would maintain its own methodology — categories, thresholds, text modules — and deliver it under its own brand.
- ROPA register per Art. 30 GDPR — processing activities with purposes, legal bases, recipients, retention periods, and technical and organisational measures in a structured form
- DPA tracking per Art. 28 GDPR — processors with contract status, deadlines, evidence of safeguards, and follow-up reminders in one place
- Guided DPIA per Art. 35 GDPR — from threshold analysis through risk description to remedial measures, step by step
- White-label under the consultancy's brand — it maintains processing, risk, and measure templates itself, no developers needed
- Reports and export for the client and the supervisory authority — register and DPIA as a structured report on demand
- Role-based and multilingual, with a complete audit trail and two-factor authentication
How it could look
Mockup / illustrative depiction — invented demo data, not a live system or product.
What the tool would deliver
Designed as a reusable product, such a tool could move ongoing data-protection work from scattered files into a traceable process. A consultancy in this field could offer its methodology as a recurring product under its own brand instead of serving every client by hand.
- Would bring the register, DPAs, and DPIAs together into one source of truth — instead of scattered Excel and Word files
- Could make evidence for the client and the supervisory authority structured and exportable on demand
- Would be designed so that DPA terms and DPIA reviews are scheduled rather than forgotten
- Would turn recurring advisory work into a scalable product under an own brand
